Separate them into piles by date, and then the expense type. Once you’ve gathered all of your receipts, organise them by date and type of expense. Start a new expense report and review it thoroughly to ensure that you have gathered the appropriate documents before you beginįor most people, this will be all of the business expense receipts with clear and legible details and amounts, as well as a paper or online copy of the expense report. Ensure that you have the most up-to-date version and reach out to your manager or Finance department for assistance, if needed. This may be in the form of a travel policy guide or a separate manual. First, be sure to thoroughly review your business policy about filling out expense reports Precisely how it’s completed depends on your business specific details, but below are the general steps. Because this is such a time-consuming task, it’s typically done once a month, or even once a quarter, ultimately undermining financial reporting by submitting expenses months’ late.
Expense report manual#
However, this process is time-consuming and leaves rooms for errors that will cost you even more time spent on manual correction. Or your business might use an online tool for submitting expense “reports” which collates a number of different expense items into one report. If your business uses spreadsheets, you can fill in a detailed spreadsheet and attach the spreadsheet to an email with the appropriate documentation and send it to the designated approver. Many companies are still using manual spreadsheets and paper receipts to submit expense “reports”.
Expense report how to#
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